FAQ for Site Selection

Q: If I paid for a supporting membership directly to a 2017 site bid, do I still need to send in an Advanced Supporting Membership fee?

A: Monies paid directly to a 2017 bid are called a “presupport,” “friend”, “donor”, etc., go only to support the efforts of the bid (advertising, flyers, posters, parties), and have nothing to do with site selection itself. Consult the individual bid committees to find out how they plan to treat various sort of donations paid to that bid committee if they win their bid.

Q: What happens to the Advanced Supporting Membership fee when I vote?

A: The Advanced Supporting Membership fee becomes a supporting membership in the winning site location, regardless of what bid you voted for.

Q: If I have already paid a presupporting membership to a bid and if that bid wins and I also paid the Advanced Supporting Membership fee, do those monies accrue toward a full attending membership?

A: It is up to the winning bid committee to decide how presupport money is applied to a membership. This has been anywhere from full credit, to partial credit, or to a “thank-you-for-the-donation.” By voting in the site selection, the Advanced Supporting Membership becomes a Supporting Membership (as mentioned above), and the cost of converting to an Attending Membership is locked in for at least the first 90 days. See http://sasquan.org/constitution/ Section 1.5.5.

Q: Do I need a “voting token” to vote site selection?

A: Sasquan members do not get preassigned voting token numbers for site selection. If you pay online to vote in site selection, you will receive a receipt number as proof of payment, and you must include that number on your ballot. (The voting token is generated by the standing convention (in this case, Sasquan) only after the Advanced Supporting Membership is paid on line to distinguish it from any other payments to the standing convention.)

Q: What if I pay by check?

A: If you pay by check, you do not need a voting token. As long as we can match a receipt of payment of the voting fee with the ballot, the ballot will be valid.

Q: Why can’t I pay for everything in one fell swoop?

A: Monies go into different pots. A presupporting membership, as mentioned above, goes to the bid. To vote you must be at least a supporting member of the standing convention; in this case, Sasquan. The Advanced Supporting Membership fee is held in escrow by the standing convention and is handed over to the winning convention.

Q: How can I pay for the Advance Supporting Membership (voting fee) and vote?

A: There are six ways to complete the process of paying the Advance Supporting Membership (Voting) fee, filling in a ballot and submitting it:

Pay Your Advance Supporting Membership Fee with a Credit Card Pre-Con:

1) Pay your Advance Supporting Membership Fee with a credit card using the online token system; place your token number on your ballot and complete the other portions; fold and seal the bottom portion and postal mail (so that it is received by August 10, 2015) to:

Worldcon 2017 Site Selection
c/o Joni Brill Dashoff
PO Box 425
Huntingdon Valley, PA 19006-0425 U.S.A.

2) Pay your Advance Supporting Membership Fee with a credit card using the online token system; place your token number on the fillable ballot and complete the other portions; print your ballot; sign it; scan the signed version as a PDF; email to ballot2017siteselection@sasquan.org.

3) Pay your Advance Supporting Membership Fee with a credit card using the online token system; place your token number on your ballot and complete the other portions; fold and seal the bottom portion; place in a sealed envelope and hand to a friend who is an Attending Member of Sasquan with instructions to deliver your ballot to the at-con Site Selection area.

Pay Your Advance Supporting Membership Fee with a Check Pre-Con:

4) Pay your Advance Supporting Membership Fee with a check included with your ballot; fill in the identification and voting portions of the ballot; fold and seal the bottom portion and postal mail (so that it is received by August 10, 2015) to the address above.

5) Pay your Advance Supporting Membership Fee with a check included with your ballot; fill in the identification and voting portions of the ballot; fold and seal the bottom portion; place in a sealed envelope and hand to a friend who is an Attending Member of Sasquan with instructions to deliver your ballot to the at-con Site Selection area.

Vote at-Con (Attending Members Only!)

6) Simply wait until Sasquan and vote there. You will be able to pay with credit card, check or cash. At-con Site Selection will be open during the following hours:

Wednesday, August 19: 2 p.m.-6 p.m.
Thursday and Friday, August 20-21: 10 a.m.- 6 p.m.
OnSite Voting ENDS at 6 p.m. Friday, August 21

Ballot forms and information about each of the bids is provided on the Site Selection page.