Site Selection Instructions
Sasquan, the 73rd Worldcon, has the pleasure and the responsibility of administering the selection of the 75th (2017) Worldcon.
Article 4 of the World Science Fiction Society (WSFS) Constitution requires that bidders for a specific site provide specific information regarding their bid, including adequate evidence of an agreement with their proposed site’s facilities, and the procedure to replace the chair of their bid (should it become necessary). Sasquan verified that the information provided satisfied the constitutional requirements before accepting each bid’s legitimacy.
To vote in the 2017 Site Selection, you must: 1) be a member of Sasquan (Supporting, Young Adult, Military, or Full Attending), and 2) pay the Advance Supporting Membership (Voting) fee, which provides the individual with a Supporting membership in the winning 2017 bid.
The bids collectively have negotiated an Advance Supporting Membership (Voting) fee of $40 U.S.
Voting fee payments may be made by check or money order in U.S. funds or by purchasing a voting token on the Sasquan web site using a credit card. The deadline for receipt of mail-in ballots, whether by postal mail or email, is 24:00 PDT on Monday, August 10, 2015.
The online voting fee payment system can be used to pay the voting fee in advance until August 18. The payment system will send the voter an email receipt and assign a payment voting token number to be included on the site selection ballot. This token number is used to indicate fee payment on ballots submitted at on-site.
Payments for voting fees may also be paid at Sasquan either by check, U.S. cash, or credit card, and voting will remain open during Sasquan through 6 p.m. PDT on Friday, August 21, 2015.
The site selection administrator will verify that each ballot accurately contains a signature, Sasquan membership number, and payment (including voting token, if paid by credit card). The online site selection payment option will not be available after midnight (PDT) August 18.
The 2017 site selection ballot is available online at the bottom of this page as a printable form and as a fill-in version for subsequent printing. However, Site Selection voting is by PAPER ballot only. The WSFS Constitution guarantees the bidding committees the right to audit the voting.
Voting is tallied by preferential (also known as Australian) balloting. Place a number 1 next to your first choice, a number 2 next to your second choice, etc. If you mark an “X” with no other marks, that will count as a “1” for that bid with no other preferences. Please do not use any marks other than these.
Ballots may be sent in advance by postal mail to the address on the site selection ballot, and such ballots must be received by the mail-in deadline of August 10, 2015.
Although there is no electronic or online voting, if you pay your voting fee online, you may send a signed PDF of your ballot by email during the mail-in voting period to email@example.com. Every effort will be made to protect the privacy of your vote by immediately folding the paper ballot to cover the voting portion as it comes off the printer, but absolute privacy cannot be guaranteed by Sasquan. However, the rest of the ballot is subject to the usual verifications. Postal mail voters are reminded to fold and tape their ballots as instructed to ensure the privacy of their ballot.
If you use the fill-in form, do NOT use Acrobat’s electronic signature. All ballots must be printed and signed manually.
Elections may be decided by the second or third place choices, so we encourage each voter to place a number next to each entry for which the voter has an actual preference on the ballot.
If you have any questions, please direct your inquiries to firstname.lastname@example.org
- Nippon (Japan) in 2017 (filed February 19, 2015)
- Montreal in 2017 (filed February 19, 2015)
- Cover Letter
- Cansmof Bylaws
- Palais des Congres du Montreal Letter of Intent
- Intercontintal Hotel Letter of Intent
- Candlewood Suites Letter of Intent
- Marriott Springhill Suites Letter of Intent
- Embassy Suites Letter of Intent
- Holiday Inn Letter of Intent
- Hotel Dauphin Letter of Intent
- Hotel Zero1 Letter of Intent
- Hyatt Regency Hotel Letter of Intent
- Westin Hotel Letter of Intent
- Helsinki in 2017 (filed February 19, 2015)
If you have any questions, please direct your inquiries to info2017siteselection@Sasquan.org.