Business Meeting

The World Science Fiction Society holds its Business Meeting at the Worldcon. Its purpose is to discuss changes to the WSFS Constitution and to announce the results of the site selection vote.

Attached are the Minutes of the 2015 WSFS Business Meeting held at Sasquan.

Recordings of the WSFS Business Meeting are available in the Worldcon Events Channel 2015 WSFS Business Meeting playlist.

Minutes of the WSFS Business Meeting are in preparation and will be posted at a future date, along with the latest version of the WSFS Constitution, Standing Rules, and Business Passed On to the 2016 Worldcon for ratification.

WSFS Constitution and Standing Rules

The World Science Fiction Society (WSFS) is governed by its Constitution, which defines the purpose, structure, and membership of the Society. There are also Standing Rules for the annual Business Meeting.

WSFS also has a number of standing and temporary committees that will report to the Business Meeting. These include the Mark Protection Committee, which protects the service marks of the World Science Fiction Society (including the name “Worldcon”) used by Worldcons each year.

WSFS has its own website, www.wsfs.org, and you can find a complete set of rules there at www.wsfs.org/bm/rules.html.

Business Meeting Overview

WSFS consists of every member of the current Worldcon. (The membership of Sasquan is thus now the membership of WSFS, and will remain so until the closing ceremony in Spokane.)

The WSFS rules, published in the Worldcon’s souvenir book, consist of a Constitution containing the rules for the Hugo Awards and for the selection of future Worldcons, as well as the Standing Rules which govern the conduct of the Business Meeting. Every attending member of Sasquan can attend the Business Meeting, propose changes, debate those changes, and vote on them.

Changes to the WSFS Constitution, including any changes to the rules for the Hugo Awards, must be approved by votes at two consecutive Worldcons. In addition, new proposals may be introduced each year. The Business Meeting may defeat and amend new proposals. Meetings are conducted under a relatively formal structure, codified in Robert’s Rules of Order, Newly Revised, and the Standing Rules.

Please read the Guide to the Business Meeting, which is a great starting point if you are planning to attend the meeting and are not familiar with the way it works.

Cheat Sheet for Robert’s Rules of Order is also available. It summarizes some of the key procedures and how to invoke them.

Business Passed on from Loncon 3

The Business Meeting at Sasquan will consider Business Passed On from the 2014 Business Meeting, held at Loncon 3 (the 2014 Worldcon). These proposals, if ratified at the 2015 Business Meeting, will become part of the WSFS Constitution at the end of Sasquan and will first affect the 2016 Worldcon (MidAmeriCon II).

Items under this heading are not subject to being Postponed Indefinitely (killed with limited debate), nor is the motion to Object to Consideration in order against them.

New Business Submissions

The Business Meeting will staff will adjust the agenda as items are submitted. To submit proposals, write to wsfs-business@sasquan.org. The deadline for submitting proposals to the 2015 WSFS Business Meeting is August 6, 2015. The Presiding Officer may accept otherwise qualified motions submitted after the deadline, but all such motions shall be placed at the end of the agenda.

All items of New Business are subject to being Postponed Indefinitely (killed with limited debate allowed) at the Preliminary Business Meeting per WSFS Standing Rule 5.3

New Constitutional Amendments

Items under this heading, if passed by the 2015 Business Meeting, will be passed on to the 2016 WSFS Business Meeting for ratification. Note that the item, “Popular Ratification” in the Business Passed on from Loncon 3 has no effect on the ratification of proposals first passed this year. Anything that gets first passage at Sasquan can be finally ratified next year at MidAmeriCon II.

Financial Reports

All Worldcons and NASFiCs are required to present annual financial reports to the Business Meeting from the time they are elected until they close their accounts.

Business Meeting Time and Location

We plan to start the Sasquan Business Meetings at the traditional time of 10 a.m. on Thursday, Friday, Saturday, and Sunday. The first three meetings should end no later than 12:45 p.m. Although most years there is no meeting on the last day of the convention, we expect to hold a final-day session on Sunday morning this year. All meetings will be in Convention Center Room 300B. Doors open at 9 a.m.